Protect your deposit from day one: Tenant inventory tips

Moving into a new rental is exciting, but before you unpack the kettle and hang your photos, there’s one task you shouldn’t overlook: the inventory. Whether it’s furnished or unfurnished, your new home should be thoroughly documented at the start of your tenancy. It’s not just admin; it’s your best safeguard when it comes to getting your deposit back.

Here’s how to carry out a thorough, tenant-focused inventory that keeps things fair and transparent.

Don’t skip the walkthrough
Most landlords or agents will provide a check-in report when you move in. But don’t rely on it blindly—walk through the property before you settle in. Use your phone or tablet to record a video walkthrough, opening cupboards, flushing toilets, switching on lights, and zooming in on flooring, paintwork, and appliances. It’s your visual timestamp, just in case questions arise later.

What to check, room by room

• Walls and ceilings: Look for scuffs, stains, cracks, pinholes or chipped paint. Document even minor wear.
• Floors and carpets: Note marks, threadbare patches, or dents from previous furniture.
• Windows and doors: Check locks, hinges, condensation, mould or cracked seals.
• Kitchen: Open every cupboard and drawer. Test appliances—oven lights, fridge seals, hob function, cleanliness.
• Bathroom: Look for mould, chipped tiles, dripping taps, or loose toilet seats.
• Furniture: If furnished, note condition of each item, including soft furnishings. Take close-ups of wear.
• Garden/balcony: Check fences, lawns, and left-behind furniture.

Photograph everything, and label clearly
Take well-lit, time-stamped photos organised by room. Use cloud storage or a named folder so you can share easily if needed. Detailed records protect you against disputes later.

Check the metre readings
Record gas, electric, and water metres on day one. If your agent hasn’t done this, take your own photos and notify them in writing. It ensures bills start from your actual usage, not the previous tenant’s.

Report anything quickly
Spotted something not mentioned in the report? Email your landlord or agent within the first few days, attaching photos. This sets the record straight early and avoids grey areas later.

Keep copies safe
Save all communications and your signed inventory somewhere secure and accessible. It’ll come in handy not just at check-out, but if repairs are needed during your tenancy.

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